Tag Archives: project management

A note for transitioning from traditional to agile project management

Adopting agile project management? Learn how to excel by aligning team goals, re-evaluating success metrics & fostering collaboration. Say goodbye to traditional constraints and embrace agility for faster results. As a project manager, the transition to agile methodologies can bring about new challenges. Agile emphasizes small teams working in short intervals and continuously learning, which may be a departure from the traditional linear approach to project management that many project managers are accustomed to. However, with the right mindset and approach, project managers can not only adapt but excel in this new environment.

One of the initial steps for project managers leading an agile team is to comprehend the goals and objectives of the organization. By taking the time to understand the reasoning behind the organization’s adoption of agile, project managers can align their team’s goals and objectives with those of the organization. This allows them to demonstrate how organizational agility can aid their team in achieving these goals, and how their team can contribute to the overall success of the organization.

Another crucial aspect of leading an agile team is re-evaluating the metrics by which success is measured. In traditional project management, success is typically measured by delivering a specified amount of work, on time and within budget. However, in an agile environment, metrics such as cycle time, which measures the amount of time it takes an item of work to go through a team’s R&D process, are becoming increasingly important. This metric directly reflects a team’s ability to learn and adapt quickly, which is vital in today’s rapidly changing business environment.

Also, in addition to understanding the goals and objectives of the organization, and re-evaluating success metrics, project managers should also adopt a facilitative approach when leading an agile team. This means empowering team members to be self-organized and providing clear boundaries, frequent communication, and a clear vision for the team. By doing so, project managers can create an environment in which their team can focus on priorities, maintain overall team culture, and work towards achieving the goals and objectives of the organization.

A primary advantage of adopting an agile approach is the ability to adapt and respond quickly to change. In today’s business climate, organizations are facing more rapid change than ever before. The traditional linear approach to project management is often too slow and inflexible to keep pace with these changes. Agile methodologies, on the other hand, allow teams to work in short cycles, learn and adapt quickly, and respond to change in a more agile manner. This can be a significant advantage for organizations looking to reduce dependence on external vendors and partners and decrease the time it takes to bring new products to market.

Agile methodologies has this ability to deliver high-quality results. By working in short cycles, teams can quickly identify and address issues, and make adjustments as needed. This allows teams to continuously improve their processes and deliver high-quality results that meet the needs of the organization and its customers.

As a project manager, it’s crucial to understand that the transition to agile methodologies is not just a change in process but also a change in mindset. Agile methodologies require a different approach to leading a team, measuring success, and responding to change. It also demands to promote collaboration and open communication within teams as agile teams often consist of multidisciplinary members with different backgrounds, which can bring unique perspectives to the table. The agile approach encourages team members to work together, communicate openly and frequently, and learn from each other, leading to better results for the organization.

Closing Note: Traditional to agile project management

By comprehending the goals and objectives of the organization, re-evaluating success metrics, adopting a facilitative approach, and promoting collaboration and open communication, project managers can lead their teams to success and deliver high-quality results that meet the needs of the organization and its customers. The agile approach can be a significant advantage for organizations looking to reduce dependence on external vendors and partners and decrease the time it takes to bring new products to market. Embrace the change and opportunities that come with Agile methodologies and see the positive impact they can bring to your team and organization.


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The dilemma of an entrepreneur acting as a project manager

An entrepreneur who has to also act as a project manager, the days are always filled with a constant act of balancing. In startups and budding businesses, you have to perform those roles side by side. On one hand, you had to lead and manage your teams ensuring that projects are completed on time and within budget, on other hand, you have to focus on growing your business and making sure that it is financially successful as well.

One of the primary challenges I have always heard from people in this dual role is time management, as frankly for an entrepreneur, there are a million things to do and always not enough hours in a day to do them. You have to constantly prioritize and make sure that you are focused on the most important tasks at hand and do not deviate from insignificant activities. Of course, some days such decisions are done right, and sometimes they are not.

As an entrepreneur and a pseudo project manager, the way we look at things become different and through my own experiences and the perspectives shared by my peers, I have come to realize that the most crucial skill we must exhibit is inclusivity and diversity, which may not be the prime aspect a traditional project manager would be considering. We have to make sure that everyone on our team is feeling valued and heard, regardless of their background or experiences. Also, it is important to make sure that the projects we work on should reflect the diversity of our society and that everyone is having an equal opportunity to contribute and succeed. I think an effective approach would be to actively seek out and recruit individuals from diverse backgrounds, and to foster an inclusive atmosphere where all individuals feel welcomed and respected. We should also make sure that they are provided with training and resources on the topics such as unconscious bias and cultural competency to help them understand and appreciate the different perspectives and experiences of their colleagues.

Secondly, the challenge of the uncertainty of running a business is way too high. Entrepreneurship is a risky endeavor, and there were times when you didn’t know if your business would be successful or not. This uncertainty requires you to be adaptable and to be able to pivot your business strategy when things didn’t go as planned. It also requires you to have a long-term vision for your business so that you can make those difficult decisions in the short term that would benefit your business in the long run.

And due to this, the business can be emotionally taxing considering such uncertainties and risks that may come on your way, and because of it, many people experience feelings of doubt in their abilities. With time one thing that I have learned is that such things will always come across when you are playing this dual role, but taking care of your emotional well-being is decisive. Surrounding yourself with a support system of friends and family who believe in you and your vision can prove to be a crucial element for your mental health and success in running a business, and it eventually helps you to stabilize yourself. Because, doubts and criticisms are an inevitable part of running a business, and despite your best efforts people will question your abilities as a manager. It’s difficult not to take these doubts personally and to let them affect your emotions, but at the same time, you need to remember that you cannot let those doubts get in the way of your goals.

Ideally speaking an entrepreneur is also bugged with the financial aspect of running a business which a traditional project manager never experiences. And this factor impacts the way entrepreneurs do decision making, and even how they run a team. When you are responsible for securing funds, managing cash flow, and ensuring that your business is financially stable, you eventually build a few traits that you cannot shadow while handling a team. And this superimposes your traditional project management rules, i.e. limiting yourself from making risky and less-proven decisions, cutting costs, or seeking out for unreasonable time-frames to keep your project, or say the business afloat, etc.

In the end, you have to manage your own time effectively and have to prioritize your tasks. This will require you to have a deep understanding of the projects that your team has been working on on a day-to-day basis for making the right decisions that would benefit the business as a whole. Along with that, you have to build and manage a team of skilled professionals, which would require you to have excellent leadership qualities and to be able to inspire and motivate them to further achieve their goals.

This dual-role of being both a project manager and an entrepreneur has unique kind of challenges that you might need to navigate with. But through it all, my overall experience has taught me valuable lessons making me more successful in my personal and professional life. And I am proud of the work that my team and I accomplished, creating projects that were not only successful but also inclusive and diverse.


Would you like to connect & have a talk?

My daily life involves interacting with different people in order to understand their perspectives on Climate Change, Technology, and Digital Transformation.

If you have a thought to share, then let’s connect!

JIRA Workflow for software development and quality analyst (QA) teams

Jira is a proprietary issue tracking product, developed by Atlassian. It provides bug tracking, issue tracking, and project management functions. It is used by over 25,000 customers in 122 countries around the globe. JIRA Workflow is one of the administrative utility for JIRA administrators for managing their task hierarchy.

This blog is to specifically help JIRA based organizations to manage their workflow mechanism to achieve a matured and structured project tracking and management system.

 NOTE: If you are reading this blog, then it is assumed that you have knowledge about what JIRA does and why it is used. The context is to help the software development and quality analyst (QA) teams to start functioning on the core system rather than drawingย their workflow which is sought of standardized across the companies. 
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